Appropriation – $275,000 to Public Buildings for Plumbing Building Repairs – Motion Approved


INTRODUCED BY: MAYOR THOMAS P. KOCH
CITY OF QUINCY IN COUNCIL
ORDER NO. 2017-005
ORDERED: January 9, 2017

At the request of the Commissioner of the Public Buildings Department and upon the recommendation of the Director of Municipal Finance, with the approval of his Honor, the Mayor, that the sum of Two Hundred Seventy-Five Thousand Dollars ($275,000.00) is hereby appropriated to the Public Buildings Department Contractual Services Account (Account #0119252- 530303) for purposes of plumbing and building repairs.

The same to be charged to Free Cash.

City of Quincy Public Buildings Department
Thomas P. Koch Mayor
Paul J. Hines Commissioner
Memorandum
To: Thomas P. Koch, Mayor
From: Paul J. Hines, Commissioner, Public Buildings Department
Re: Supplemental Appropriation Request
Date: January 4, 2017

As you know, at your direction and in cooperation with the Quincy Public Schools Department, the Public Building Department undertook a comprehensive water testing program in all of the 20 Quincy Public Schools buildings. Of the over 1200 samples taken from over 650 fixtures to date, 126 fixtures has samples taken that exceeded the MassDEP and Federal EPA ‘action level of 0.015 mg/I. Immediate action was taken to reduce or eliminate the risk of lead exposure from those 126 fixtures. These actions included posting of sinks and the disabling of water bubblers.

The next step to resolve the presence of lead in the water is the replacement of the control valves as each fixture and the replacement of the sink faucets and the replacement of bubbler internal components or replacement of the bubbler as necessary.

I am requesting a supplemental appropriation to the Public Buildings Contractual line item of $275,000.00. As a basis therefore, please consider the following:

Myself together with Gary Cunniff, Walter MacDonald and Don Martin have met to assess the scope of work needed to complete the necessary corrective actions in the schools. Based upon the cost estimates provided to us for the Lincoln-Hancock School and in consultation with Tony Maldero, our Public Buildings Plumbing Foreman, I have calculated a typical cost per unit for the faucet replacements and bubbler retrofitting or replacements.

In coordination with the Superintendent’s office and Suzanne Condon, we have devised a priority ranking for implementing the corrective actions. First priority is to address the bubblers and classroom sinks in the elementary and middle schools that meet or exceed the 0.015
standard. Nurse’s offices and teachers room sinks are also in the first priority group as are the Special Education classroom sinks and bubblers at North Quincy High School.

Second priority would be classroom sinks and school bubblers with lead levels below the 0.015 standard.

Third priority would be non-classroom sinks, bathroom sinks, etc.

In addition to the cost of the faucet replacements and bubbler retrofits or replacements, given the age of the effected buildings, it is necessary to drain down the domestic water system of most of the effected school buildings so as to allow for the service valve replacements. The service valves that are the old style gate valve often do not work to completely stop the flow of water. This requires the draining of the building system so as to not flood the area and so as to allow or a tight and appropriate new connection.

State mandated prevailing wages must be paid for all contracted work.

At this point, there are 100 sinks that meet or exceed the 0.015 standard.

The “typical cost” derived is $690 per unit – which included materials and labor for the faucet replacement and re-piping of the hot and cold water service lines to each faucet.

100 faucets at $600 = $60,000

At this point there are 27 bubblers that meet or exceed the 0.015 standard.

The typical cost derived is $690 per unit – again for materials and labor.

27 bubblers at $690 = $18,630

Two water bottle fill stations at NQHS gym – $3,000 plus labor

Based upon the size of Lincoln-Hancock building and the number of fixtures, and comparing that building’s estimate to the other effected school buildings, we have calculated an estimated cost to drain the effected buildings, replacement of the service valves at all fixtures (not just first priority), the recharging of the building water system, the testing of all joints and the resetting of the flushometers in the buildings, we estimate the total cost of this aspect of the work to be:

$88,700

The total cost for the above work is estimated to be

$170,330

In addition, I am requesting additional funding so as to be able to make substantial repairs and replacement to the bathroom in the Nurse’s office at the Montclair School. This bathroom is no longer operable and can not be simply repaired. Currently, sick students must be sent to the common bathrooms down the hallway and are not under the watch of the school nurse. Further, the non-operable fixture is capable of allowing sewer gases to escape into the building.

Based upon the estimate prepared by Tony Maldero, this work is estimated to cost $25,000. The total for all above work is estimated to be $195,330 Further, the EPA is in the process of amending the lead rule to lower the standard or action level for lead and copper in drinking water.

Based upon the testing results available, there are at least 50 fixtures in the school buildings with a lead level of between 0.010 and 0.014 mg/I.

50 fixtures at a cost of $600 each is an additional $30,000.

Based upon the testing results available, there are at least 75 fixtures in the school buildings with a lead level of between 0.005 and 0.009 mg/I.

75 fixtures at a cost of $600 each is an additional $45,000.

It is unknown at this time what the new lead and copper action standard will be. It is the consensus of our team that we should at this time at the very least prepare for an action level reset to 0.010, but would recommend the city undertake to remediate all tested fixtures with a lead level of 0.005 and above or copper level of 0.5 mg/I and above.

All of the lead or copper remediation and re repairs to the Montclair School Nurse’s office, each as detailed above, totals $270,330.

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